Bookkeeper - Holy Trinity

Holy Trinity | El Cajon, CA

Description : Bookkeeper. Company : Holy Trinity. Location : El Cajon, CA

Position Title: School Bookkeeper
Hours: Part-Time (30 hours/week)
FLSA Status: Non-Exempt
Reports To: Principal
Pay Range: $22 – $30 per hour

Under the direction of the Pastor, the School Bookkeeper is responsible for performing a variety of bookkeeping, accounting, and human resources duties.

Responsibilities (include but are not limited to):

Bookkeeping

  • Process vendor payments and maintain vendor files
  • Prepare and process bi-weekly payroll
  • Track and submit 1099 data
  • Record deposits and maintain associated backup documents
  • Record diocesan auto debits and other electronic transactions in a timely manner
  • Perform bank statement and balance sheet account reconciliations in a timely manner
  • Oversee the financial aspects of school fundraisers as necessary
  • Prepare and submit information as required by Diocesan Finance Office

Accounting

  • Prepare journal entries as necessary
  • Assist with budget development and ensure its entry into QuickBooks
  • Run periodic financial reports
  • Perform year-end processing tasks
  • Maintain accounting records and ensure appropriate record retention
  • Ensure compliance with diocesan financial controls and policies

Tuition Management

  • Ensure all families are billed through a Tuition Management System
  • Setup tuition agreements, assist families with billing and system inquiries and monitor to keep accounts in good standing
  • Ensure incidental billings (Extended Care, Hot Lunch, Field Trips, etc.) are billed timely through a Tuition Management System
  • Review delinquency reports periodically and collaborate with Principal as necessary to resolve non-payment issues
  • Ensure family data is kept up-to-date

Human Resources

  • Prepare employment records; conduct employee onboarding and termination protocols; ensure employees elect or decline benefit programs
  • Maintain employee files with required documentation
  • Employee liaison for benefit management
  • Prepare and submit information as required by Diocesan HR Department

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church
  • Bachelor degree in finance or accounting; or equivalent experience
  • 3-5 years’ experience as a bookkeeper
  • Demonstrated communication skills, verbal and written
  • Demonstrated human relation and interpersonal skills
  • Strong organizational and time management abilities; self-starter able to perform multiple tasks simultaneously
  • Demonstrated ability to maintain confidentiality
  • Demonstrated ability to work collaboratively in a team environment
  • Knowledge of GAAP
  • Professional demeanor
  • Proficient in Microsoft Office, Excel, and QuickBooks with demonstrated ability to learn new systems and software
  • Must successfully pass a background check

Other Skills and Abilities

  • Diocesan experience preferred
  • Experience with administrative and office procedures preferred
  • Preferred Practicing Catholic

Physical Demands

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the school facility to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

All applicants should submit Cover Letters and Resumes to Julia Marentez at: [email protected]